District I Constitution & Bylaws
COUNCIL FOR ADVANCEMENT AND SUPPORT OF EDUCATION
(Amended March 2013)
- Name and Purpose
Section 1: The name of this organization shall be District I of the Council for Advancement and Support of Education (CASE District I).Section 2: The purpose of the organization shall be to provide activity among the members of the Council for Advancement and Support of Education (CASE) within the areas designated to this District, and to promote the purposes and objectives of CASE as one of its regional organizations, as provided for in the Articles of Incorporation and Bylaws of CASE adopted July 10, 1975, or as subsequently amended.The organization is organized and is to be operated exclusively for charitable and educational purposes within the meaning of the Sections 501(c)(3) and 170 (c)(2)(B) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States internal revenue law). No part of the net earnings of the organization shall inure to benefit or be distributable to its directors, officers, other private individuals or organizations organized and operating for a profit (except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes as hereinabove stated). No substantial part of the activities of the organization shall be the carrying on of propaganda or otherwise attempting to influence legislation, and the organization shall not participate in. or intervene in (including the publishing or distribution of statements), any political campaign on behalf of or in opposition to any candidate for public office.Notwithstanding any other provision herein, the organization shall not carry on any activities not permitted to be carried on:By an organization exempt from Federal income tax under section 501 (a) of the Internal Revenue Code of 1954 as an organization described in Section 501 (c) (3) of such Code (or the corresponding provisions of any future United States internal revenue law).
- (b) By an organization,contributions to which are deductible under Section 170(c)(2)OFTHE internal Revenue Code of 1954 (or the corresponding provision of any future United States internal revenue law).
Section 3: The officers and directors of the organization shall have full authority, consistent with this Constitution and the organization’s Bylaws, to regulate the internal affairs of the organization and to establish its policies. In all regards, however, the policies, programs, and affairs of the organization shall be consistent with the Articles of Incorporation and Bylaws of CASE, the policies established from time to time by the Board of Trustees of CASE, and subject to the general supervision and control of the Board of Trustees of CASE.
Section 1: The District shall be composed of the members of CASE in the New England States, Quebec and the Atlantic Provinces in Canada. Any changes in the boundaries of the District shall be subject to the approval of the CASE Board of Trustees. Educational associates may be invited to join the District organization in accordance with Article III, Section B of the CASE Bylaws.
- Meetings of Membership
Section 1: There shall be an annual meeting for the transaction of all business that may be properly brought before it. This meeting shall take place at the Annual District Conference, unless otherwise determined by the CASE District I Board of Directors.
Section 2: Special meetings of the membership may be called by the CASE District I Board of Directors (see Article IV, Section I) and shall be called by the District Chair following the receipt of a written petition by one or more member representatives of not less than 10 member institutions. Robert’s Rules of Order shall govern the procedures of annual and special meetings.
Section 3: The CASE District I Board of Directors shall determine the time and place of meetings of the membership and written notice of such, together with the purpose or purposes of the meeting shall be sent to the member institutions not less than 30 days before the meeting date.
Section 4: A quorum for the transaction of business at any annual or special meeting for the membership shall consist of the representation, by persons present, or not less than 20% of the member institutions in the District.
Section 5: Each member institution shall have one vote. One member representative of each member institution must cast in person (except in the case of mail ballots) one vote for that institution represented. In all votes, the majority decision shall rule. An even vote (a tie) on any issue shall be considered a vote opposed to that issue.
- Election and Appointment of Officers to the CASE District I Board of Directors
Section 1: Elected officers shall be a District Chair, Chair‐elect, any Vice Chairs, the current District I Conference Chair, a Secretary, a Treasurer and up to 13 at‐large members whose suggested portfolios are outlined in the District’s protocols, policies and procedures. These officers, along with the immediate past District I Chair, the District I Trustee (who is elected as specified in Article IV, Section 4), and the District I Association of Student Advancement Programs (ASAP) student representative (who is elected by the District I ASAP member institutions) will comprise the CASE District I Board of Directors. The District I Chair shall be Chair of the CASE District I Board of Directors. Ad Hoc, non‐voting, members may be appointed to the CASE District I Board of Directors from time to time by the Chair.
Section 2: The officers shall be chosen to represent the various professional functions, geographic areas and type of institution which comprise the membership of District I. Said terms shall commence at the start of the fiscal year (Article VI, Section 3) on the first day of the month of July immediately following the annual business meeting as defined in Article III, Section 1 of the Constitution and Bylaws, during which said elections are accepted and/or announced. Officers are elected for two‐year terms, except for the District Trustee who shall serve a three‐year term and the current Conference Chair, who will serve a one‐year term. The terms of at least one Vice Chair and three at‐large representatives shall expire each year.Directors of the CASE District I Board are allowed to serve two consecutive terms or a total of four years on the Board of Directors. If a Director joins the Board as a result of a member leaving, and therefore filling that members’ seat for the remainder of its term, the Director can serve an additional four years beyond that. Additional years of service are allowable with the approval of the Nominating Committee if a Board Member becomes an Officer of the Board. Years spent on the Board as an Officer will not apply to the four year limit.Section 3: The Executive Committee of the CASE District I Board of Directors shall consist of the District I Chair, the Immediate Past Chair, the Chair‐elect, the District Trustee, Treasurer, Secretary and any Vice Chairs. The CASE Staff Liaison and the District Administrator are ex‐officio non‐voting members of the Executive Committee.
Section 4: The Chair‐elect and the Vice‐Chairs of the CASE District I Board of Directors shall become versed in the programs, policies, plans and procedures of both the District and the international organization. They shall oversee the areas of leadership, programming and marketing as assigned by the District Chair.Section 5: Vacancies in elective offices shall be filled by Executive Committee appointment and shall serve for the balance of the unexpired term. In the case of the District Trustee he/she shall be replaced for the balance of the unexpired term by vote of the CASE Executive Committee with input from the District Nominating Committee.
- Duties of Officers
Section 1: The CASE District I Board of Directors shall serve as the policy‐making and executive body for the District and shall meet at least twice between annual meetings. It shall be responsible for District finances including acquisitions and expenditures of funds and shall determine the number, frequency, and type of District‐sponsored meetings in accordance with national policies and Bylaws. It shall have responsibility for the overall plan, finances and timing of the annual conference.Section 2: The Executive Committee shall serve as the executive branch of the CASE District I Board of Directors. The Executive Committee is responsible for developing and overseeing the District’s Protocols, Policies and Procedures as well as making recommended changes to the District’s Protocols, Policies and Procedures. Final changes to the Protocols, Policies and Procedures need to be approved by 2/3 of the CASE District I Board of Directors.
Section 3: The District Chair shall act as administrative head of the District, presiding at meetings of the District and the CASE District I Board of Directors; shall serve as an ex‐officio member of all committees; shall see that the District acts in accordance with CASE and District Bylaws, and within the policies established by the CASE District I Board of Directors, and shall appoint committee chairs needed to carry out district programs. The Chair shall call the annual district conference and meeting; shall maintain effective liaison with the CASE organization; shall compile an annual report and distribute copies to the CASE District I Board of Directors, and the CASE office; and shall safeguard and transfer to his or her successor cumulative records of the District.Section 4: The Vice‐Chairs of the CASE District I Board of Directors shall become versed in the programs, policies, plans and procedures of both the District and the international organization. They shall oversee the areas of leadership, programming and marketing as assigned by the District Chair.
Section 5: The current Conference Chair shall be responsible for directing all aspects of the Annual District Conference. It is the responsibility of the current Conference Chair to adhere to the District’s Protocols, Policies and Procedures, as approved by the CASE District I Board of Directors.
Section 6: The Secretary shall oversee the formal records of the District by ensuring that minutes of the CASE District I Board of Director’s meetings and the District’s annual business meeting are kept; shall oversee the maintenance and safeguarding of the archives of the district, including a roster of persons in elective and appointive offices; and shall oversee the review and retention of all District archives and records. The Secretary shall forward copies of the CASE District I Board of Directors minutes and minutes of the District’s annual business meeting to the CASE office.
Section 7: The Treasurer shall serve as custodian of and, with the approval of the District Chair, disburser of District funds. It is the Treasurer’s responsibility to be alert to the limitations on finances under the CASE Articles of Organization and Bylaws and to keep the District Chair and CASE District I Board of Directors properly informed. The Treasurer shall submit an annual financial report to the CASE office and make a report to the membership at the annual business meeting. In addition, the Treasurer shall serve as custodian of the annual conference budget and, with the approval of the District Chair and Conference Chair, disburser of conference funds. A conference financial report shall be included as part of the Treasurer’s Report to the District Chair and CASE District I Board of Directors. All financial records shall be passed on to the Treasurer’s successor.
Section 8: The Past Chair shall serve on the CASE District I Board of Directors, as a voting member, for a two‐year term immediately following his or her term as District I Chair.
Section 9: The duties of the at‐large members and any ad hoc members of the CASE District I Board of Directors shall adhere to the suggested portfolios within the District’s protocols, policies and procedures.
Section 10: (a) The Nominating Committee shall be composed of at least seven members recommended by the Nominating Committee Chair, appointed by the District Chair and approved by the CASE District I Board of Directors. Candidates for District Chair must have held a position of responsibility in the District I organization.
(b). Except with respect to the District Trustee, the Committee shall prepare the slate of officers designated in Article IV, Section 1 of these Bylaws for a ballot to be sent to member representatives institutions, 30 days prior the District’s annual meeting. The ballot will be voted on and accepted as indicated in Article III, Section 5.
(c). With respect to the District Trustee, as provided in CASE’s Bylaws, in Article V, B, the Nominating Committee of the District shall nominate to a nominating committee of the board of CASE a slate of three (3) candidates for District Trustee, one (1) of each in the following fields: alumni relations, communications, and philanthropy. From the slate of three (3) from District I, the nominating committee of the CASE board shall propose to CASE membership to be voted upon by the members at the Annual Assembly of CASE one (1) candidate from this District. The District Trustee shall take office and shall hold office for the term as provided from time to time in CASE Bylaws. Candidates for Trustee must have held a position of responsibility in the District I organization.
(d). Members of the Nominating Committee are not eligible for nomination in the year they serve as members.
- Fiscal Affairs
Section 1: Fiscal policies shall be determined by the CASE District I Board of Directors who shall be guided by the recommendations of the Treasurer, except that no policy shall be set or action taken which shall be contrary to the policies of the CASE Bylaws.Section 2: In conformance with CASE Washington policy, no District dues shall be levied upon member institutions or member representatives.Section 3: The fiscal year of District I shall be July 1 – June 30.Section 4: The management of the assets of the District shall be directed by the majority opinion of the finance group, chaired by the Treasurer, and composed of at least three member representatives of the District and shall report to the CASE District I Board of Directors at least semi‐annually.
- Liquidation – Distribution of Assets
Upon dissolution or final liquidation, the organization shall, after paying or making provision for payment of all the lawful debts and liabilities of the organization, distribute all of the assets of the organization to the following:To CASE, if CASE shall qualify at the time of distribution as an organization exempt from Federal income taxation under 501(a) of the Internal Revenue Code of 1954 as an organization described in Section 501(c)(3) of such code (or the corresponding provisions of any future United States internal revenue law).If CASE shall not so qualify, then to a nonprofit organization or organizations having similar aims and objectives as the organization and which may be selected as an appropriate recipient of such assets, as long as such organization or each of such organizations shall qualify under Section 115(a) of the Internal Revenue Code of 1954 or as an organization exempt from Federal income tax under Section 501(a) of such Code as an organization described in Section 501(c) (3) of such Code (or the corresponding provisions of any future United States internal revenue law).
- Amendments to Bylaws
Section 1: These Bylaws may be amended by a majority vote of the qualified voting member institutions (Article III, Section 5) at any business session at an annual conference or special meeting; or by a majority mail vote on a matter authorized by the District organization or authorized by a two‐ thirds majority vote of the CASE District I Board of Directors, provided, however, that no amendments to these Bylaws may be in conflict with the Articles of Incorporation and Bylaws of the CASE organization. No such amendment shall be effective until approved by a majority vote of the Board of Trustees of CASE International.