Conferences & Training
Programme - Aspire: Small Teams, Big Opportunities

Tuesday 12th March 2019

09:00 Registration and Refreshments

09:30 Welcome from the Conference Chairs and CASE Europe
Robert Wayman,
Alumni Relations and Philanthropy Manager, Solent University
Jo Ballantine, Director of Development, The Royal Latin School

10:00 Putting the Fun in Fundraising!
With inspiration from Cyndi Lauper, all of us working in small shops wanna have fun - and when you wear all the hats, fun you do have! Whether it's finding your tribe, or knowing how and when to get help, we'll talk about techniques for staying positive, focused, and energized. Let's start off our day together celebrating the major impact we have in our mini teams and the outsized amount of fun we can have while we advance our institutions.
Emily Robin,
Director of Advancement, American School of Paris

10:45 Refreshment and Networking Break

11:00 Workshop - Strength in Numbers - Tackling Challenges Faced by Small Shops
Robert Wayman,
Alumni Relations and Philanthropy Manager, Solent University
Jo Ballantine,
Director of Development, The Royal Latin School

11:45 Roundtable discussions - please choose one

What Does a 1 or 2 Person Alumni Relations Team look like?
This roundtable will look at how a 1 or 2 person team can have a lasting and powerful impact on the strategic direction of an institution. It will enable us to explore prioritisation, focus and engagement by discussing how we can influence leadership and maximise the use of the tools around us.
Kate Burgess, Alumni Relations and Development Manager, The University of Suffolk

Stewardship and Recognition of Donors, Volunteers and Alumni
Thank you. Merci. Danke sehr. Toda. Gracias. Arigato. Spasiba. No matter how you say it, there's no doubt that recognizing and stewarding donors, volunteers, and partners is critical. But, when you're a small team or one-person program, the time it takes to make thank you calls or handwrite acknowledgement letters might seem like a luxury that you just can't afford. What if, instead, we reframe stewardship as an investment and give ourselves the permission - and mandate - to prioritize the thanking? Let's sit down together to share ideas for streamlining stewardship and showing appreciation, then we can go back to our institutions with new ways of saying thanks.
Emily Robin,
Director of Advancement, American School of Paris

12:30 Lunch

13:15 The Special Relationship: Leaders and Development Directors
Kate Burgess,
Alumni Relations and Development Manager, The University of Suffolk
Professor Helen Langton,
Vice Chancellor, The University of Suffolk

David Hudson, Head Teacher, The Royal Latin School
Jo Ballantine, Director of Development, The Royal Latin School

14:15 Refreshment and Networking Break

14:30 Roundtable discussions - please choose one 
Senior Volunteer Lead Development Programmes
Volunteer-Led Development Strategies: The effective use of volunteers is vital for small development teams. So how do you enable senior volunteers to take a proactive lead in delivering development strategy? How can you recruit volunteer boards and manage them effectively to ensure that they add real value rather than becoming an additional drain on your time? How can you train, coach and invest in volunteer board relationships to the extent that they become an invaluable extension of your team? This roundtable discussion will focus on sharing our experiences, challenges and successes in leading senior level development volunteers to become part of your development family.
Jo Ballantine,
Director of Development, The Royal Latin School

How to Manage a Team and be Part of a Team
As a manager of a small team, often you will need to be a manager but also a peer to your team. In small shops managers often have to work operationally and deliver projects alongside managing the team. How can you be a team of two, have a team meeting and it not be a 1:1? How do you manage performance of a team member one day and the next day be delivering a project as a peer? How do you create a team when there is only two of you and you manage one of them? How do you be a leader but also a collaborator? Can your team hold you to account operationally even though you're their manager? Let's discuss some of the challenges and find the solutions together.
Robert Wayman, Alumni Relations and Philanthropy Manager, Solent University

What does a One Person Fundraising Team Look Like?
This roundtable will examine how to make the most of your time and energy when building and executing a fundraising programme with a team of one. Whether you are starting from scratch or taking over an existing development function, take time to take stock. Establishing priorities and considering what needs to be done to achieve your target is key; what would be nice to do and what could be done more creatively within your budget? Looking at what others are doing and benchmarking your programme with similar institutions with similar resources can help in strategic planning; what sort of engagement activities are they doing and what return are they getting? What could translate within your programme?
Fiona Ross, Head of Development, The Grammar School at Leeds

15:15 Lightening Talks - How Small Shops are Innovating and Leading the way
Motivating staff and student donors - the Shining Light Campaign
The Shining Light Campaign (the first student and staff campaign at the Royal Academy of Music) inspired more than 90 staff and students to make capital gifts, achieving a staff participation rate of about 15%. In this presentation Kurstin will talk through the campaign's strategy, successes and failures, and ways to apply these ideas to your own internal campaigns.
Kurstin Finch Gnehm, Head of Individual Giving and Legacies, The Royal Academy of Music

Giving Tuesday
You might have been told not to use Giving Tuesday for an annual giving day as it's a crowded market. Hear how Solent debunked this myth and the benefits of using Giving Tuesday if you are just starting out on your fundraising journey.
Robert Wayman, Alumni Relations and Philanthropy Manager, Solent University 
Ruth Andrew, Alumni Relations and Fundraising Officer, Solent University

Alumni Engagement Innovation - the G&S Duck
The introduction of a physical mascot to represent and relaunch the Alumni Association, website and networking platform in 2017. The Green and Silver duck has now become a well-loved school symbol for lifelong friendships. In this presentation, Polly will talk through how this small and cost effective innovation has had a huge impact in raising awareness of, and engaging a wide range of stakeholders in, the Alumni Association of Surbiton High School.
Polly Rumbold, Head of Development, Surbiton High School

16:00 - 16:45 Leading the Team: Understanding Individual Styles
To be a successful educational fundraising professional, you need to build a team that bridges Advancement staff, academics, and the business people who are likely to be donors. In this session I will talk about both individual differences and differences between these groups and share tips on how to get them to collaborate more effectively.
Randall Peterson,
Professor of Organisational Behaviour, Deputy Dean, London Business School

16:45 Conference Ends