Judging Coordinators

CASE relies on the time, expertise and energy of hundreds of volunteer members to host and/or judge Circle of Excellence award entries. The following sections outline the responsibilities of judging coordinators. 

Responsibilities of Judging Coordinators

Coordinators are expected to perform the following duties:

  • Choose a knowledgeable panel of judges. Judging panels should be composed of four or more members (having six or more judges will allow you to break into two teams, if desired). One or two persons (depending on the size of the panel) should be professionals from outside the education field, such as consultants, journalists, freelancers, etc., if possible. Other members of the panel may be advancement professionals (including designers) from educational institutions or circles. For student recruitment categories, we suggest including a student in the mix. Coordinators must contact and recruit judges to participate in their judging panel.
  • Organize and track entry materials for the assigned category. Coordinators and judges will be able to access all entries online. However, for most categories, entrants will mail physical entries to the host institution for judging. (Entries for some categories, like Writing for the Web, are completely online.) Coordinators should develop a process for organizing and tracking any physical materials sent to their location.
  • Conduct a judging session in a timely manner. CASE will give the judging coordinator a deadline for when the judging needs to be completed—typically the end of April. If you will be unable to recruit judges and host a judging session and submit scores by mid-March, please do not volunteer to be a host. Coordinators will need to schedule a date, time and location for their judging session or a date/time for a judging conference call. How entries are judged (rating sheets, small groups, poll, etc.) is up to the coordinator, although the coordinator and judging panel must make their decisions based on the category criteria.
  • Prepare a judges' report. Once judging is complete, coordinators are expected to write and submit a brief judges' report on the general strengths and weaknesses of their assigned category and why particular entries were selected for recognition. The insights from the judges on the panel will help when writing the report.
 Selection of Judging Coordinators

Hosts are chosen by CASE for each awards category. Judges are recruited by coordinators. Some categories, particularly those with multiple subcategories, have more than one judging coordinator. Coordinators and their institutions are chosen by taking the following into consideration:

  • The established credentials, including knowledge of the topic and responsibility, of the coordinator,
  • Type of institution—CASE's goal is to have a mix of large and small private and public institutions, schools, etc., and
  • Location of institution—CASE tries to find coordinators from all eight CASE districts.
Testimonials by Past Judges

I look forward to the CASE judging panels each year. It is an opportunity to collaborate with colleagues at other institutions, and also to see the talent and creativity in academia. I find inspiration in many of the projects that we review.

-2016 Circle of Excellence host judging coordinator, Photography.

The CASE Cicle of Excellence judging is my favorite professional development activity of the year. It's not possible to sum up the depth of discussion, points of view and insights into great work produced across the submissions. Seeing the works side by side gives a perspective to my daily work and the importance of planning and executing on a goal.

2016 Circle of Excellence host judging coordinator, Social Media.

Being a CASE Circle of Excellence judge is always challenging and frequently eye-opening-a valuable professional development experience in itself. CASE judges take their role seriously, and the process elevates our own standards and improves our own work. What we see on that table is the highest level of professionalism, creativity, and skill-and it's always a thrill to reach consensus.

- 2016 Circle of Excellence judge, Magazines.